We are happy to present you with a new dashboard for keeping track of your cleaning times.
How does it work
If you remember we have upgraded the manner in which we keep track of the time spent on cleaning the rooms. If you like you can read more about it here.
The information in the dashboard is thus dependent on the use of the application when cleaning the rooms.
Each report will provide you with the times recorded after a housekeeper (or any other user who has the option) presses the Start Cleaning option when entering a room.
Time spent is calculated from the Start Cleaning until a change in cleanliness.
What information is included
The dashboard is made of 4 different reports based on the type of information you are looking for and 3 cards giving you an immediate evaluation of the average time spent on a room in a specific room status (Departure, Stayover, Empty).
Cleaning Times per Room Status
Cleaning Times per Room Type
Cleaning Times per User
Cleaning Times per Room
Each report has information on how much time was expected to be spent, how much time was actually spent and what is the difference between expected time spent and actual time spent.
Expected time spent is calculated with cleaning credits (minutes)* added to the system.
How do I use the dashboard?
Any data you are looking for can be filtered per day or period (1). The period selected in the dashboard can be up to 3 months. After selecting your timeframe press the GET DATA button to pull the information in the dashboard.
Selected information will be displayed in a report table below (4) based on the type of report you choose. The selected report type on top will be coloured green.
As the report will show all information for the chosen period, you can also filter this data additionally with the use of filters (2) to get more specific information.
Based on the selected Filters (2) the Average Time Cards will also recalculate.
The Average Time Cards (3) will always calculate the average time spent per room in a designated room status (Departure, Stayover or Empty) based on the selected filters (2).
For example: if you have chosen a Report per Room Status and have added a filter per user then the Average Time Card will show you the average time that was spent on Departure rooms by specific user for the selected period of time.
Additionally, the Average Time Card will also calculate how much more or less time was spent on average on departure** rooms in comparison to the average expected cleaning time for that same criteria.
The report table contains the calculations of the time spent based on the selected time period and added filters. The tables are similar for the first three reports, while the last one is a bit different.
The table shows the number of rooms cleaned per each Status / Room Type / User, Expected time spent (based on settings), Actual time spent and the time difference between them.
Each report has the option to deep dive per selected row.
You can simply click on the selected row and the report will display more information based on the selected line.
For example:
Clicking on Stayover in Report per Room Status will open a table per Room Type of all rooms in departure room status. Furthermore clicking on Room type will open a new table with a list of all rooms in that Room Type, with departure room status. And lastly individual days of a selected Room, of that Room Type in that Room Status.
The reports have this deep dive structure:
Cleaning Times per Room Status
| Cleaning Times per UserPer User
|
Cleaning Times per Room Type
| Cleaning Times per Room
|
As mentioned the last report, per Room, is a bit different. The table itself already contains additional information such as Room Type, so using just the filters will allow for greater flexibility in finding the details per room.
Additionally in the first and only level, the table then expands to contain even more details, such as user, room status and room type per each day.
How can I get this
Anybody who had access to the Housekeeping Overview menu now has access to the Cleaning Times Dashboard.
Additionally, we can add the menu to a specific user group per request via our support channels.
*If you need to add or modify the cleaning credits please contact our support team for more details.
**It can be either departure, stayover or empty rooms, depending on the card you are reading
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